What is Microsoft Cloud App Security and why is it important?

Moving applications to the cloud presents organizations with the flexibility to operate virtually anywhere. While this is an excellent thing for many organizations, it also offers an opportunity for those looking to target them.

With over 200 million active Office 365 users reported in late 2019, it’s easy to see the importance of securing the platform as it continues to grow.

So, what has Microsoft done to help?

Well, they have offered the Cloud App Security suite!

Cloud App Security is more than just a catchy title; it is a cloud-based security suite designed to work in tandem with Microsoft’s offerings, such as Office 365, Azure Active Directory, and other business-critical items.

For a business, Cloud App Security offers increased protection by intelligently monitoring and analyzing the use of various cloud applications. This monitoring gives IT administrators better visibility into the business’s standard practices. It allows them to setup custom alerts for anything out of the ordinary that could be potentially malicious.

What kind of alerts are we talking about here?

Items like suspicious email forwarding, impossible travel activity, and suspected malware are just a few of the things that Cloud App Security keeps its eyes on.

For example, Bob in accounting just left for lunch 15 minutes ago, and all of a sudden, an alert comes in, notifying that he’s just logged into his account from a device located in Jamaica. Bob may be fast, but he’s not that fast. These alerts give IT staff the opportunity to quickly react and use the platform’s toolsets to change his password, initiate a sign-out across all devices, and review the account for any damage that could have been done.

The move to the cloud isn’t slowing down, and unfortunately, neither are hackers. Recent data suggests that 89% of business users are using at least one form of a cloud application each day, and roughly 44% of all attacks are targeted towards these cloud apps. Microsoft’s Cloud App Security suite provides a simple and effective way to secure part of your business, so why not give it a try?

Why is Backing Up Data Important?

When saving data on a device, it normally doesn’t cross our minds to back it up, meaning to have a duplicate copy in case the original is damaged. Most of us believe that saving data once means that it's safe and could never be lost. This is not the case! Even though some of us may question what the odds are that it happens to them, what we don’t realize is all the possible ways it could be lost. A computer infected by a virus, hard drive failure, or even having a bad installation of a program are a few causes for lost data. Backing up all the data files on a computer is extremely important just in case something goes wrong.

An operating system and its applications can be reinstalled, but it might be difficult to recreate the original data that was lost. That’s what makes data the most important part of your computer. Your important, personal, or critical information should always be backed up with a plan for recovering just in case a system failure happens. Sometimes losing data may not even be because of a virus or a system failure, but from a personal mistake. 

We are known to make mistakes from time to time. One of the biggest causes for lost files is because of our own doing. There has probably been a time where you’ve accidentally deleted a file, not saved your changes, lost a disk, failed to update anti-virus, or even spilled a drink on your computer. It happens, we all make mistakes. You could bring it to a computer repair specialist and see if they are able to recover your deleted files or destroyed ones, but it’s not certain that they will actually be able to recover them. Backing up your data beforehand will make you rest easier and save you money when something like this occurs.

Using temporary storage devices to save data may make you believe it is unnecessary to back up data. Temporary storage is not good as a long-term solution, but it’s a good short-term solution for saving data. Numerous people lose valuable files because of trusting a temporary storage device. Imagine losing all of your data because you thought the device you were using was good enough to hold it. You can prevent this by backing up your files.

Remembering to backup all of your data may seem like a pain, but in the end it will be worth it. Work can be redone, but if you would happen to lose files that you cherish, like family photos, these would be gone for good and no one wants that to happen. When backing up your data, remember to try and back it up to a separate location, just in case of a complete computer break down. An even better place would be to back it up online, if something would happen to your computer, you would still have access to your files from any computer that has internet access. If an accident occurs to your device causing you to lose your data and you backed up your files, you will be very happy you did it.

What are the Advantages and Disadvantages of Using the Cloud?

The cloud is everywhere. That might seem intimidating, but everyone uses it at some point. You may not realize you are using it, but every time you update your Facebook or Twitter status, you’re using the cloud. Many people are beginning to believe that using the cloud is the future and some believe that the hype of it will soon fade. Companies of all sizes are beginning to follow the new trend of making the switch over to the cloud. So why are these companies making the switch? Just like any other form of technology, there are many advantages and disadvantages that come with it. Taking the time to understand the advantages and disadvantages of the cloud may help you decide if your company should make the switch.

Any place that has an internet connection can access the cloud. On top of being able to access it anywhere, you can access it on any type of mobile device at any time. This means businesses can allow employees to work anywhere. The cloud can even help save costs. Companies want to keep their expenses as low as possible. With the cloud, there is no in-house server storage and application requirements that have licensing fees. The cloud can have cheaper rates such as a one-time payment or pay as you go option. Having all of your data stored in the cloud makes backup and recovery much easier. Creating a second copy of files that can be stored remotely and then  accessed anywhere with internet connection is great if a disaster were to occur. Although everything sounds great, there are downsides when working in the cloud.

Even though the cloud is easily accessible, there is the possibility of having to deal with downtime. This means outages and technical issues may occur, which will lead to not being able to access any of your files. You may experience downtime because of the cloud service provider or if your internet were to go offline. One major concern people have is how secure the cloud is. Cloud service providers apply the best security, but it’s important to keep in mind that you do share important files to an external provider, which can be risky. Their security could end up being hacked and then your files could be stolen or deleted. Even if the provider tries to make sure everything is perfectly secure, it’s hard to be one hundred percent sure that they actually are.

Use of the cloud does not seem to be slowing down any time soon. Like everything else, there are advantages and disadvantages to using the cloud. Although there are concerns for possible downtime and how secure the cloud is, it can be accessed anywhere, save your company money, and it’s great for recovering files. If you have questions or are ready to get set up for the cloud, give us a call at (855) 711-6601 or email us at sales@ntech.io.

What is Cloud Services?

What exactly is Cloud Services?

Offering hybrid model continuity plans or strictly cloud based applications and back-up solutions, we’ll consult with you to develop a fully customized solution that fits your business. Our team ensures your cloud implementations go as smoothly as possible with all necessary applications and back-up systems in place to properly meet your ever growing IT needs.

Why is a Cloud Backup Solution important?

Having a reliable solution to back up not only your practice’s data but your patients’ PHI is essential in the event of a disaster. You would be lying to yourself if you say you've never made a mistake, especially with today's ever changing technology. It can be easy to accidentally misplace or delete important information or files. A cloud backup solution will guarantee that whether it be human error or a natural disaster, N-Tech will properly and effectively ensure that your information and data is safe. 

What can you expect with Cloud Services Solutions through N-Tech Consulting?

Offering three reliable solutions that all ensure secure backup and recovery, our Enterprise, Datto, and StorageCraft solutions will guarantee all your data is secure and accessible within your secure environment.

Datto protects your business systems and data against disaster. Our services provide automated local backups on robust hardware purpose-built for data protection and replication to the secure cloud. If an outage occurs, users can boot virtual machines directly from the local device or in the cloud.

At N-Tech, we will consult with you personally to develop a custom backup solution that fits not only your practice and business, but your current technology environment as well. N-Tech guarantees your cloud implementations are hurdle free.